Question 1

Using Chat-GPT to make product descriptions, emails or translations

Accepted Answer

How to use Chat-GPT for your business

Q: Setup your company data

<p>${youtube}<a href="jx597DgC_8M">Setting up company data in CoManage</a></p> <h3 id="settingupyourinvoicingdata">Setting up your invoicing data</h3> <p>Naturally you want to have those data that show up on your invoices to be correct from start. You can update your VAT number, contact data and other company info on your team settings page.</p> <p><img src="https://storage.crisp.chat/users/helpdesk/website/9449cf8917f7b800/schermafbeelding-2023-11-24-om_1l5on1a.png" alt="" /></p> <h3 id="uploadingyourlogo">Uploading your logo</h3> <p>You can add your own company logo to your offers and invoices. You can add different logo's for both, or use the same logo.</p> <ul> <li>Setup invoice Logo</li> <li>Setup offer logo</li> </ul> <h3 id="templates">Templates</h3> <p>In CoManage you work with template to create invoices and offers. These template are very adjustable to your own preference. You can change for example the following things:</p> <ul> <li>Setup page margins</li> <li>Change the size of your logo</li> <li>Change fonts and colors</li> <li>Choose what data is shown</li> <li>Setup a fixed introduction text</li> <li>Setup your footer</li> </ul> <p><img src="https://storage.crisp.chat/users/helpdesk/website/9449cf8917f7b800/schermafbeelding-2023-11-24-om_pdxui.png" alt="" /></p> <p>start immediately and:</p> <ul> <li>Make your first invoice template</li> <li>Make your first offer template</li> </ul>

You can use Chat-GPT in CoManage for writing:

product descriptions
Invoice, reminder and quote emails
translations and textual improvements
free input

Use Chat-GPT to generate your product descriptions.

If you are not very creative with texts yourself but want to have nice product descriptions for your products, you can have Chat-GPT write them in CoManage.

Add a new product and give it a name.
Click the "Ask AI" button and then "Write Product Description."

Confirm the prompt with the arrow on the right.

Wait for the AI to finish writing.
You can now copy the finished text or add it to your product description in CoManage via the buttons at the bottom.

Using Chat-GPT to write your invoice, reminder or quote email templates

Want original text in your emails for your invoice reminders? Use Chat-GPT to write your email templates in CoManage.

Go to your email templates (invoices, reminders or [quotations](https://app.comanage.me/setting

Question 2

Process payments automatically with Ponto

Accepted Answer

Process payments automatically with Ponto

|| With the Ponto integration you can connect your bank account to CoManage to automatically process incoming payments and connect them to an invoice. Per bank account you pay 4 euros / month / account. See here if your account is available at Ponto.

Go to the integration settings and click on "connect Ponto"

Connect Ponto

You will be redirected automatically to the Ponto connect page where you can make a new account or you can login to an existing account.

Connect Ponto with CoManage

After connecting you will return in your CoManage environment and you can enter the bankaccounts page in the invoicing module and the tab transactions. Here you will find an overview of all of your incoming payments.

Incoming payments will be automatically matched to an invoice by using structured communication and free communication. If that didn't work, you can also connect an invoice by hand.

![connect a payment by hand to an invoice](https://storage.crisp.ch

Question 3

Invoice digitally using UBL format

Accepted Answer

UBL, what is it?

UBL (Universal Business Language) is the new default for electronically invoicing. A UBL file is an XML file constructed following a strict set of rules so everyone can read it and know what data the file carries.

Usually, a UBL file is always sent together with a PDF version of the invoice. That way a customer can read the PDF file, while an accounting software can read the UBL file. That way you don't need to type over your invoice into your accounting software anymore.

UBL and Comanage

There are three ways to get UBL files in CoManage:

When sending an invoice, credit note or reminder When sending an invoice, credit note or invoice reminder, the email sent to the client will always have two attachments. One is the PDF version and the other the UBL file (file extension .xml).
When exporting invoices as PDF When exporting one or multiple invoices as PDF this will also include the UBL.

You will receive a ZIP file containing both the PDF versions and the UBL versions of all exported invoices.

On the public invoice page It's also possible to download the PDF version of an invoice on the public invoice page. Next to that download button you will find one for UBL as well.

So what can I do with UBL files?

In most accounting programs it's possible to import UBL documents. This means that you can add your invoices to your acc

Question 4

How to create an invoice template with our invoice generator

Accepted Answer

Create PDF template

${youtube}Changing the lay-out of an invoice

To create a new PDF template, navigate to invoice settings and click on PDF templates.

If you have not yet created a template, the system will let you choose between one of the six default templates to determine the position of your logo, invoicing information and customer information. These options are:

logo left - info right - customer left
logo right - info right - customer left
logo right - info left - customer left
logo rechts - info links - klant rechts
logo left - info left - customer right
logo left - info right - customer right

Here you can choose a template by clicking on choose layout

Edit PDF template

The next screen will let you provide a clear name and optionally a description to your template.

The edit PDF template page is divided into different sections in which you can always edit specific settings or content.

details
logo
invoicing data
on/off
line columns
intro text
extra text
financial discount
footer text
styles
margins
background
attachments

Details

Here you can edit the title and description of the PDF template (for internal use only).

![](https://storage.crisp.chat/users/helpd

Question 5

Invite team members

Accepted Answer

| New: Add extra view-only team members to your CoManage account! These team members can be added to projects and time time trackings by you. They also have viewing rights to everything in your CoManage account. If you want to give these team members specific rights or work together with them, you will have to pay for this extra team member.

Team overview

The team overview displays your team, and allows you to add new members. Je can give your team members 'view-only' or 'full access' rights.

View-only team members are free. These team members can see anything in your CoManage account. Or you can add them to projects or time trackings on their name.

Do you want to give specific rights to a team member or work together in CoManage? Then you can give these team members full access and you start to pay for them. **Adding full access additional team members **can be useful if you:

Want to see in documents who has changed what where
Want to manage permissions for this team member
Want this team member to add time trackings
Want this team member to work in projects and is able to remove, update or add things

Add a new team member

Go to your initials in the lower left corner of your CoManage account and then to [you

Question 6

Setup your company data

Accepted Answer

${youtube}Setting up company data in CoManage

Setting up your invoicing data

Naturally you want to have those data that show up on your invoices to be correct from start. You can update your VAT number, contact data and other company info on your team settings page.

Uploading your logo

You can add your own company logo to your offers and invoices. You can add different logo's for both, or use the same logo.

Setup invoice Logo
Setup offer logo

Templates

In CoManage you work with template to create invoices and offers. These template are very adjustable to your own preference. You can change for example the following things:

Setup page margins
Change the size of your logo
Change fonts and colors
Choose what data is shown
Setup a fixed introduction text
Setup your footer

start immediately and:

Make your first invoice template
Make your first offer template

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